Registration

Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering. Cards accepted are VISA, MasterCard, Discover, and American Express. On receipt of your registration form, a confirmation email and receipt will be sent to you automatically. If you have not received this within one hour of registering, please contact the conference organizers.

Standard Cancellation Terms
All alterations or cancellations to your registration must be made in writing and will be acknowledged by email. Notification should be sent to ipres2023@gmail.com. An administration charge of $40.00 will be made to any participant cancelling before 1 September 2023. Registrations are non-refundable after 1 September 2023. However, if you are unable to attend, substitutes are welcome at no additional cost.

COVID Cancellation Terms
Conditions that apply to cancellations, substitutions, and rescheduling of the conference due to COVID-19 are listed below. All other cancellations will be subject to the standard cancellation terms.

Cancellation of the face-to-face event
If the face-to-face conference is cancelled as a result of an outbreak of COVID-19 restricting travel to, or circulation within Champaign, Illinois, iPRES 2023 will hold a virtual conference and all delegates will be transferred to the virtual event. All ancillary costs (cancelled flights, etc.) will not be the responsibility of iPRES 2023.

Registration changes
Delegates who are unable to attend the conference due to their location in a declared COVID-19 hot spot will be automatically transferred to become virtual delegates. It is the responsibility of the individual to contact the conference organizers if they are affected by a local lock-down, as no refund will be applicable to no shows.

Substitutions
Substitutions are allowed for delegates. Please notify the conference organizers if substitutions are required. Substituting a presenting author with an alternative person (one of your co-authors only) is acceptable. Note that we may be unable to change the name and order of the authors in the conference program and proceedings. No Shows will NOT be refunded.

Accommodation
Please thoroughly check the cancellation policy with your selected hotel prior to booking. We recommend that all attendees consider travel insurance.

Liability
By no means shall iPRES 2023 be held liable, either directly or indirectly, for any problematic issue that may occur within the framework of the conference and its organization, not only with respect to the organizers but also with respect to third parties (airline companies, hotels, transportation, taxis, etc.) while in the performance of duties or services even indirectly related to the conference. This contractual liability exemption clause is equally valid in case of an event of force majeure which leads to the disruption and/or the partial or complete cancellation of the conference program, for reasons not attributable to iPRES 2023. An event of force majeure is defined as an unforeseen and exceptional event – be it climatic, environmental, political or socio-economic – and does not imply any limitation. Furthermore, the delegate also expressly agrees to totally absolve iPRES 2023 from any responsibility and liability about travel insurance and related costs or claims. It is solely up to the individual to seek out and purchase or otherwise obtain the necessary insurance with regards to their travel, etc. and/or to independently issue a claim against any third party that may be responsible for direct or indirect losses or damages caused to or suffered by the delegate en route to and from the conference.

Validity of Passports
It is your responsibility to ensure that your passport and any required visas are valid for travel, and we recommend that you check with your local Embassy. Please note that some countries require your passport to be valid for up to 3 months from the date of return.

Should you have any questions, please feel free to email us.